Anti-Spam - Receiving Email

All email will be sent to your email account, however, any messages identified as "spam" will be marked as such.

A rule will need to be setup within Outlook so that email marked as "spam" will be moved into a specific folder.

Creating a new "spam" message rule — Outlook

Login to Outlook

Create a new message folder called ***SPAM***

Go to TOOLS menu and select RULES WIZARD

Click on the NEW button

Highlight CHECK MESSAGES WHEN THEY ARRIVE and click on NEXT

Selelct WITH SPECIFIC WORDS IN THE SUBJECT

Click on the SPECIFIC WORDS link and add:

***SPAM***

This must be entered exactly as seen here, making sure there are no spaces before or after the text. Click OK to close the pop-up box and then click NEXT

Highlight MOVE IT TO THE SPECIFIED FOLDER

Click on the SPECIFIED link and select the new folder called ***SPAM***. If you have not already created a new folder you can do so at this stage. Once you have selected the new ***SPAM*** folder, click OK to close the pop-up box and then click NEXT

Click NEXT again — you should now be at the end of the "wizard" process

Enter a name for the new rule, e.g. Spam, and then click FINISH

Ensure the new SPAM rule is the first rule in the rules list

Click OK to close the Rules Wizard

Creating a new "spam" message rule — Outlook Express

Login to Outlook Express

Create a new message folder called ***SPAM***

Go to TOOLS menu, select MESSAGE RULES and then select MAIL

Click on the NEW button

In Section 1:

Select WHERE THE SUBJECT LINE CONTAINS SPECIFIC WORDS

In Section 2:

Select MOVE IT TO THE SPECIFIED FOLDER

In Section 3:

Click on the CONTAINS SPECIFIC WORDS link and add:

***SPAM***

This must be entered exactly as seen here, making sure there are no spaces before or after the text.

In Section 3:

Click on the SPECIFIED link and select the new folder called ***SPAM***. If you have not already created a new folder you can do so at this stage. Once you have selected the new ***SPAM*** folder, click OK to close the pop-up box

In Section 4:

Enter a name for the new rule, e.g. Spam, and then click OK

Ensure the new SPAM rule is the first rule in the rules list

Click OK to close the Message Rules window

All email received that is marked as "spam" will be automatically moved from your Inbox into the new ***SPAM*** folder when it arrives.

Creating a new "spam" message rule — Other Email Clients

If you use another email client such as Thunerbird, please use the Outlook equivalent of "message rules", e.g. "message filters" with the following options:

 

Create a new folder called ***SPAM***

Create a new message filter to MOVE all messages received which have ***SPAM*** in the subject field to the new ***SPAM*** folder

Ensure the SPAM rule is the first rule in the filter list

Please refer to the help documentation for your specific email client for further assistance.

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